Action Team for Partnerships Outline

This ATP is designed to improve school, family, & community partnerships while restructuring our current PTO.

VISION Jefferson ATP is to create innovative and productful family & community involvement opportunities.

MISSION Jefferson ATP’s mission is to increase student achievement through school, family, & community partnerships by creating positive processes and take action to involve families and community.

DUTY This ATP will organize six types of involvement. This committee will create a one year action plan (Form T) and an annual evaluation (Form T) to plan and assess progress each year.

COMMITTEE The committee is made up of the school principal, teaching staff (3-6) and parents (3-6). It will consist of Leader co-chair (one parent and one teacher), a secretary, a treasurer (nominated and elected leaders). Under this leadership board, there are 6 volunteer co-chair committees (again one teacher and one parent leading one for each type of involvement: parenting, communicating, volunteering, learning at home, decision making, & collaborating with the community.) The election of these positions will take place at the September ATP meeting.

Leadership Team Elected Officers

A. Co-­‐Leaders (1 Parent & 1 Teacher & Principal)

1. Presides over all meetings and maintains order.
2. Sets dates and plans agenda for general meetings.
3. Sees that the ATP co-­‐chairs carry out their assigned tasks for the 6 types of involvement.
4. Has the authority to table and/or limit a discussion on a specific topic for one meeting.
5. Will assist the Principal to fulfill child related issues/programs when necessary.

B. Secretary-­‐

1. Record the minutes of the meetings and send to Principal for posting on school website within responsible period.
2. Maintain a list of ATP members to be added to each set of minutes.

C. Treasurer-­‐

1. Establish and maintains bank account(s). Ensures that the necessary officer’s signatures are on file with the bank.
2. Keeps a full and accurate account of receipts and expenditures.
3. Makes prompt disbursements for goods and services as authorized by the ATP Leadership Team.
4. Presents a financial statement at every meeting and at other times when requested by the Leadership Team.
5. Assists in planning the budget for the school year.
6. At the end of his/her term, assists the incoming treasurer and chairman in review of books.
7. Is responsible for collecting fees incurred by returned checks.

Officer Elections

1. Persons’ wishing to be considered as candidates for Leadership Team may volunteer by nominating himself/herself, or by another person’s nomination. Any nominee MUST attend the Sept. meeting to be considered a nominee. Voting will be conducted by silent ballots. The principal shall count the votes. The winners of Leadership Team positions will start at the October meeting. From Sept.’s meeting until Oct.’s meeting the past officers will be available to the new officer upon request to aid in the transition.
2. An election or re-­‐election shall be held annually in September to select the Officers of the ATP.
3. Officers shall be elected by a simple majority vote.
4. Each member of the ATP, is not required but is limited to, one vote.
5. Voting by absentia/ proxy is not permitted.
6. Outgoing officers will meet with incoming officers for training and transfer of information.

6 Type of Involvement Co-­‐Chairs & Sub-­‐Committee Chairpersons

1. Volunteer for 1 year of co-­‐chairing at least 1 of the 6 types. (No nominations or voting)
2. Reports to the general ATP on a regular basis.
3. Is responsible for initial count of funds collected at committee’s events.
4. Communicates to the general ATP about important dates and a need for volunteers.
5. Once volunteer list is received, chairperson is responsible for finding adequate help and/or volunteers for the event.

Important ATP Documents:

• 6 Types of Activities
• 9-27-11 Minutes
• Action Team for Partnerships Outline
• ATP Mini-Funds Contest
• Family Involvement in Positive Behavior Support
• Minutes - 9/13/11
• minutes 10-11-2011
• Positive Approaches for Challenging Behaviors